Job Description
About Vicinia
Vicinia is reshaping how people navigate and interact with physical spaces. From campuses and cultural venues to smart cities and retail environments, our AI-powered digital mapping, mobility, and wayfinding solutions bring places to life—layered with context, convenience, and real-time intelligence. Join us in building the future of visitor engagement and operational efficiency.
About the Role
We’re looking for a proactive and detail-oriented Proposal Coordinator to join our growing team. In this role, you’ll be instrumental in crafting high-impact responses to RFPs, RFIs, and grant opportunities. You’ll work closely with business development, marketing, and technical leads to develop winning proposals that showcase Vicinia’s innovation and value. This is a great opportunity for someone who thrives in a fast-moving environment and knows how to tell a compelling story with precision and clarity.
Responsibilities
- Coordinate and manage the full lifecycle of RFP/RFI responses, including proposal outlines, content collection, reviews, and submission.
- Write, edit, and tailor proposal content to align with customer needs and RFP requirements.
- Maintain and update a library of standard proposal content, case studies, bios, and technical details.
- Collaborate cross-functionally with sales, product, and technical teams to gather input and translate complex ideas into clear, persuasive language.
- Track deadlines and ensure timely, compliant submissions.
- Support the development of pitch decks, capability statements, and other client-facing materials.
- Present proposals and lead demos.
Qualifications
- 2+ years of experience in proposal coordination, proposal writing, business development, technical writing or grant writing.
- Excellent writing, editing, and project management skills.
- Strong attention to detail and ability to manage multiple proposals on tight deadlines.
- Familiarity with government, municipal, or enterprise procurement processes a plus.
- Experience with tools like OfProposfice.com, Canva, Trello (or willingness to learn).
- Native-level English fluency required.
Nice to Have
- Experience in tech, SaaS, smart cities, or urban mobility industries.
- Familiarity with procurement platforms and bid management software.
- Graphic/layout sensibility for formatting proposals professionally.
Why Join Vicinia?
- Work at the intersection of AI, mobility, and GIS innovation.
- Collaborate with passionate, mission-driven colleagues.
- Opportunity to grow within a fast-paced startup environment.
- Benefits: Health insurance; 401k; PTO
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