Job Description
Executive Assistant to C-Suite
Location: New York City (Hybrid – 4 Days In-Office)
Compensation: $100,000–$125,000 base + discretionary bonus
Experience: 3–10 years
About the Role
We are seeking a proactive, sharp, and highly organized Executive Assistant to support C-Suite executives of a well-established investment firm. This role is based in our New York office, with a requirement to be in-office 4 days a week.
You’ll be the right hand to executives, helping them stay on top of their fast-moving calendars, coordinating complex travel, managing expenses, and jumping in to support office or recruiting-related needs as they come up. You’ll also serve as a key team player and collaborator with the broader office, supporting a high-performing yet grounded culture.
What You'll Do
- Manage and maintain complex calendars, schedule meetings across multiple time zones
- Coordinate domestic and international travel (flights, hotels, cars, itineraries)
- Handle expense reporting and reimbursements in a timely manner
- Assist with ad hoc tasks such as presentation prep, document editing, or project follow-ups
- Support occasional recruiting coordination (scheduling, follow-up emails, etc.)
- Offer light support to the NY office team as needed
- Partner with the Office Manager and other staff to ensure a smooth day-to-day experience for the executives
What We’re Looking For
- 3–10 years of relevant experience supporting senior-level executives
- Highly organized, detail-oriented, and able to manage competing priorities with ease
- Someone who thrives in a fast-paced, “roll up your sleeves” environment
- Tech-savvy — quick with tools like Outlook, Zoom, Excel, and Google Suite
Job Tags
Work at office,