Job Description
Job Title: Administrative Assistant 3
Location: Pontiac, IL (On-site)
Schedule: 7:00 AM – 3:00 PM or 7:30 AM – 3:30 PM
Duration: 12 Months (with potential to extend)
Travel: Minimal
About the Role
We are seeking an experienced Administrative Assistant 3 to support the Director of Manufacturing Operations. This role offers a unique opportunity to work closely with leadership and have a meaningful impact within the facility and the local community.
What You’ll Do
- Provide high-level administrative and executive support including research, communication management, and clerical functions
- Manage leadership scheduling and coordinate with mid-level management
- Prepare invoices, reports, memos, financial statements, and other documentation
- Maintain records management systems and perform basic bookkeeping
- Organize agendas and logistics for committee, board, and other meetings
- Assist with community event planning and office supply management
- File and retrieve corporate documents and ensure confidential handling of sensitive information
- Travel regularly within the facility to support meetings and employee interactions
What We’re Looking For
- High school diploma or GED required
- 5-7 years of relevant administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Strong verbal and written communication skills
- Excellent organizational and multitasking abilities
- Ability to work independently, maintain confidentiality, and provide constructive feedback
- Experience with event planning and customer service skills preferred
- Professional demeanor with collaborative attitude
Why Join Us?
- Work alongside influential leaders and industry experts
- Gain exposure to operations at a world-class manufacturing facility
- Contribute to both business and community initiatives
- Receive necessary work assets to support your role
Job Tags
Work at office, Local area,